Gathering and storing information in a sensible way often requires the use of a paper or digital forms. As a result, forms are a necessary but often unpleasant part of many information workflows. Through DOMA's DX software you can automate the otherwise tedious process of building, processing, and extracting valuable data collected from many types of forms.
Automate The Creation of Any Industry Specific Form
Finance
Mortgages & Loans, Purchase Agreements, Credit Card Applications, Account Opening Applications
Government
Tax Forms, Government Issued ID Applications, Census Forms, Voting Ballots
Business
HR & Personnel Records, Invoices, Accounts Receivable, Shareholder Agreements, Account Contracts
Healthcare
Patient Intake Forms, Medical Surveys, Prescriptions, Donation Forms, Healthcare Records, Policy Disclosures
Education
Student Records, Transcripts, Exams & Tests, College Applications, Faculty Records, FERPA Forms
Logistics & Shipping
Proof of Delivery, Shipping Documents, Insurance Claims, Certificate of Origin, Inventory Forms, Packing Lists
The Dynamic Forms Process
STEP ONE
Documents are uploaded to DOMA DX - these might be patient records, customer profiles, etc. Paper documents are scanned and OCR processed or digital ones are imported (Word, PDF, Excel, etc.)
STEP TWO
Metadata for each document is added to custom fields via manual entry or automated data extraction. These fields might include things like name, SSN, DOB, phone number, and more.
STEP THREE
Dynamic Forms are set up in DOMA DX. Forms are built to identify the metadata added in step two for each document and use it to populate the new form templates.
STEP FOUR
Users can now quickly generate batches of different forms without any manual data entry. For example - automatically filling out a survey request letter for all patients born in 1985.
Ensuring Accuracy
Repetitive tasks such as data entry into forms are prone to human error. Eliminate the need to copy content individually into form fields with DOMA’s Electronic Word Form tool. This software solution automatically locates pertinent information within the DOMA DX content platform to fill out and export forms faster and more accurately.
Why Use Electronic Forms?
Automate data entry. DOMA DX can identify the document type and field information to quickly transfer data into the correct electronic forms.
Intelligent content detection ensures accurate results. Our software can be configured to detect form fields by context, location, or specific keyword.
Forms stay agile. When you need to alter the structure of a form moving forward it's as simple as updating the main template. Creating new forms is just as easy.
Workflows Speed up Processing. Beyond just filling out forms, custom back-end processes can automate next steps, such as form submission and quality control.
Reduce Response Time
DX Software's Dynamic Electronic Word Forms allow users to quickly generate different forms by automatically filling in the blanks. Form templates gather metadata from the DX Platform and transfer it into the new form template.
By removing the need to fill in forms by hand or copy and paste information the amount of time it takes to complete a form is significantly reduced. This means you can attend to your customer's needs more quickly and improve your overall business process.
How it works in DX Software
Dynamic Electronic Forms (e-forms) uses Microsoft Word to create electronic form templates. Our team begins by analyzing the forms you’re already using. After discussing your needs, unique form-based workflows are built that will quickly locate the information you need within DOMA DX and inject it into a structured, electronic form.
DOMA DX can help automate:
- Compiling Information – automatically gather form data from multiple, different documents and compile it into a single form
- Quality Control – Route forms to appropriate personnel for QC if errors or missing information are detected. This expedites the review and approval process.
- Forms Processing – Back-end-processes and APIs can also assist with processing. Send information automatically to pull background checks, compare multiple documents, or extract data.
- Form Redaction – A secondary workflow can be built to remove personally identifiable information (PII) and protected health information (PHI) through automated redaction before further processing
Find out more about all of the features DX Software has to offer
DX Software does more than electronic forms. See what other features in our software can help optimize your organization.
Get a Custom Solution
CONTACT US
Contact us to schedule a personalized consultation and find out how we can make your organization better with the DOMA Experience. For more information about DOMA Technologies and our software solutions please contact:
Chandler Pitcher | Chief Technology Officer
757.306.4920
Document Scanning as a Strategy for Data Compliance
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Document Scanning as a Strategy for Data Compliance
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Document Scanning as a Strategy for Data Compliance
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Work smarter and automate your processes with DOMA’s DX Software. Powered by Amazon Web Services (AWS) our platform makes it easy to create, collaborate, share, automate, and transform the way you manage your data.
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841 Seahawk Circle Virginia Beach, VA